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plan like a pro

How to get the most from your Hello Time Planner

Hello…

As we are halfway through the year, I wanted to check-in and see how you are getting on with your planners?

Since its launch in November last year I have received some of the best and most heart-warming feedback and comments from you guys. From the physical quality of the planner to how it’s changed the quality of your lives. I’m totally in awe and utterly blown away by your responses, here are a few of my favourites:

 

“This isn’t just a planner; it’s my life. If it’s not in the book it’s not happening”– Laura, Insta Pal, Treasured Customer & Owner mamws.com

 

“It’s focused my mind; I now plan my week on a Sunday, so I am ready, I love it!” – Helena, Member at womensbusiness.club & wonderful customer

 

“The Moleskin has gone!” – Joanna Ham, Illustrator & Founder of hammade.com

 

“I use a paper diary every year, I have tried hundreds! My friends laugh at me as I buy so many, but, last year, I came across the HELLO TIME Planner. I was instantly drawn to it because it wasn’t pink and fluffy; it is simply beautiful. Aesthetically beautiful as well as having everything  I need in one book”– Hayley Southwood, Total Inspiration & Founder of southwoodsocialhub.co.uk & southwoodliving.co.uk

 

“I’ve got so many notebooks on the go, to have my life in one book is magic.”– Phillip, Founder of Totem-Wolf.co.uk

 

“I didn’t realise how much I was juggling stuff in my head and forgetting things until I had my HELLO TIME Planner”– Tej, Owner of tejandco.co.uk.

 

 “I’ve tried lots of planners out this year, and the HT planner is by far my favourite.”– Fiona Humberstone, AKA thebrand-stylist.com

 

 

So, have you made a connection, is it your ‘go-to’ place for making plans and getting more organised? Or are you still wondering how to use those crisp white pages best? I’ve had people delay starting their planner for fear of messing it up, scribbling out or not using their best hand-writing but then lots of you have bought a lovely shiny new pen to make a start.

 

What we'll be covering

  • 1 “Our ultimate goal is to help you get the most out of your time & the best from your HELLO TIME planner.”
      • 1.0.1 FINANCIAL | WELL BEING | PERSONAL & CAREER

“Our ultimate goal is to help you get the most out of your time & the best from your HELLO TIME planner.”

 

I thought it might be a good idea at this point in the year to share with you how I use mine, how I manage my time and all those lists! I do love a good list, but I also don’t like to overcomplicate stuff, I love, simplicity so I’m hoping this will provide some inspiration for the second half!

 

Carry on,  if reading is your thing or watch the video here:

THIS IS HOW I USE MY PLANNER
Firstly, I pin my calendar card to the front of the book, so it’s always with me. Our planner is undated as you don’t always want to make a fresh start in Jan sometimes the moment hits you partway through the year.

As it’s undated you’ll have to fill in the dates, you can put the dates in for the full year and then it’s done, or I tend to add the dates in 3 months at a time.
It depends how far ahead and in advance, you work and plan.

 

MY GOALS
My Goals page is designed to be a prompt for general goals brainstorm to get you started. Once I have got some ideas down, I’ll type them up,
putting them into four main categories:

FINANCIAL | WELL BEING | PERSONAL & CAREER

HT TIP | I pin them up in my studio so I can refer to them every day, this is a daily reminder of where I want to get to and keeps me super focused.

 

YEAR TO VIEW
Next up is the Year to View pages. I use this spread to keep a list of my special dates, so I have them in one place.

HT TIP | It makes it super easy for the following year to drop the dates in as they will be stored in one place.

 

MY MONTHY
Your monthly overview can show up the pinch points in your time by filling this in if every weekend is planned out leaving no time for you, or your weeks are looking unimaginable you can reduce the stress right here, see what is going on and re-jig commitments accordingly.

I set, only two types of goals to keep things simple, yearly as I have mentioned already & monthly.

For the monthly goals I’ll jot these down at the beginning of the month, in the TAKE NOTE section and I’ll check back at the end of the month to see how I’ve done. If you can tick them all off, you don’t half feel a sense of satisfaction!

I have in the past, tended to overload my week. I’ve not been realistic with what I can achieve, and it makes you feel pretty carp because you beat yourself up when you don’t get it done. So, my biggest tip, be realistic with your monthly goals and for that matter the hours you have available in the day too. You can do anything but not everything!

HT TIP | I tend to set 3-5 monthly goals I want to nail that month.

 

MY WEEK
The left-hand side I use for appointments, timed calls, to highlight holidays & schedule projects ONLY. At one point, I had a diary page that was structured a little like this, but I was putting my appointments, to-do list, notes and ideas in and it was a total mess, I couldn’t think clearly.

HT TIP | It’s so important not to overload your weekly pages, or you will quickly feel the overwhelm.

The right-hand page I spilt up, the left lined column I use for TODAY’S TO-DO’s, these are daily reminders or prompts, send a birthday card, make the call to renew my insurance, things that are specific to that day. The far right-hand column I use to jot down my WEEKLY TO-DO’s, stuff I need to get done that week as and when I can fit it in. I know it needs to get done that week, this way I don’t forget it. As you know you get a year’s worth of diary and five weeks in each month to allow for when you start.

Lastly, I tick off the little ‘How’s your week been’, and that determines if I head off for my Friday glass of wine exhausted, grateful or with a sense of satisfaction!

 

TO-DO PAD

I use the To-Do Pad section to keep my ‘SHIT TO GET DONE’ master list. This is where I dump all the things I’d like to do and want to do. Tasks with perhaps a longer lead time. You can have one long list or use a different page for a family to-do list, work to-do list, and so on. I tend to compile one list to keep it simple and refer to it every day.

At certain times of the year, that list can feel big, for example, my busiest time of the year is Autumn through to Xmas so summer is busy for me, planning new products and prepping for shows so I’ll break all the tasks down into months, so it’s more manageable. It’s much easier you won’t feel so overwhelmed, and when it gets to each month, the activity is already planned. You spend less time worrying and planning and more time being productive. Keep referring to it and ticking it off. I sometimes pin this on the wall too.

HT TIP | Long project list, break it down over the coming months.

 

NOTEBOOK
The notes section is quite big, and some people I know section it out into WORK, HOME etc. I tend to start at the beginning and work my way through. I only use this for notes from meetings and to cost projects. There is pace in this section, and I use all the different styles of pages to make notes on. I like that you can turn a page and sometimes get a small surprise from 2 am ideas, brain dump to the worry pages and quotes.

 

PLANNING GUIDE
For anyone who has got a big project to work through, print this section out, (EMAIL US FOR A PDF COPY) draw it up big on a whiteboard or keep it hidden away in your book for your eyes only, whatever works for you. It’s your guide and ref to help you get you from where you are now to where you want to be.

 HT TIP | Draw it up, scribble it out, whatever works for you.

 

CREATIVE JUICES
I use this as my ideas hub for collating and collecting brainwaves, light bulb moments and inspiration. Ideas you have off the cuff and need to jot down
and action later.

It’s easy to forget that sudden brainwave especially as they often come in the middle of the night, in the shower or while doing the school run. I jot these down and gather them all in this section of my planner. If I am stuck for a social post or have time to review some new ideas, for example, I can turn the page and there they are, ready to be developed.

 

HT TIP | Never forget a good idea again! Stop the thoughts from rattling around in your head until you’re ready to develop it further by jotting them down in this section and keeping them all together. If I’ve not got my planner with me, I’ll jot it down on my phone and transfer it later.

 

RECAP & SUMMARY

So, to recap, I organise my time…

x2 Goal Lists

1. Yearly, pinned on the wall

2. Monthly, jotted down on My Month to View page

 

x3 To-Do Lists

1. Get Sh*t Done Master Actions List kept in the To-Do List section

2. Today’s To-Do’s & Weekly To-Do’s on My Week pages

3. Ideas List in the Creative Juices section

 

I always plan my day, the night before, mainly so I can hit the ground running when I’m back at my desk the following day, I know what time I need to get up,
how to dress and what mindset I’ll need for the day – on it, busy day,  Relaxed working from home, Client Presentation etc

And that’s it, creating the HELLO TIME Planner, and this simple structure helped me when I was struggling with anxiety and overwhelm.
It seems so simple, but good ideas usually are. I rarely forget anything now, I’m able to pace myself better, plan easier and I have much better balance in life.

 

Start somewhere,

aim high,

work hard,

be nice,

make changes,

keep going,

dream big,

shine bright!

 

If you liked this blog, please share ... thank you!

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BUYING TIME - NEW BLOG POST! - Whah! This one’ BUYING TIME - NEW BLOG POST! - Whah! This one’s been some time in the making. I’ve had the idea for a while of writing a blog using my small business network (you’ll like this @hollytucker )to provide amazing time saving tips but it has been a mission and I must say blogs take me ages to write! That’s why I draw for a living! ✏️  I thought what better way to help each other than to share how we all save a bit of time each day in a bid to get everything done. It doesn’t matter where we are in our business or careers, how successful we are or how many followers we have, none of us has the power to slow down time, but we can make the most of the time we are given. ⏰  How we manage our time has a significant impact on our lives and our success. From our morning routine to running errands to getting dinner on the table, we all need some inspiration. 🤩  So head to our blog, LINK IN MY BIO for your tips and my mine, 52 to fact, of our best time-saving tips to help you save some time every single day. From the simplest of small daily habits to tackling a busy workday, employ these time saving tips and you’ll complete everyday tasks in a fraction of the time!  Thank you to those who shared your ideas & tips I loved reading them all, especially one from @emmathemindsetcoach which involved a toilet & a toothbrush! I’ve tagged as many of you as I can here. And @samanthapearceisaacs who could literally write a book on the subject!  As a thank you I’ve added your name & website link in the blog 🥰
AND THE SURVEY SAID… - Oh my goodness I am gobsm AND THE SURVEY SAID…-Oh my goodness I am gobsmacked at the positivity that’s come back from our recent planner survey from you guys, our customers. 🤩  The responses are in and we are in the process of going through everything with a fine tooth comb but I wanted to share with you some of the top line results.  When asked…  Would you purchase the HELLO TIME Planner again?  An incredible 97% of you said yes you would. How amazing is that!!! 🙌  Surely I’m on to something here? So I think this is a sure sign I must carry on!? 🤔  I am so pleased this is the reaction. It means I can help more of you make the most of your time, manage the overwhelm and organise your day. Whoop Whoop.  I just need to get the message out to more people (I’m desperately on it!) and develop more time-gifting stationery (doing that as we speak!).  Thank you again to everyone that took the time to help me  with my survey and I look forward to sharing more findings next week!  PS. bit later today but check out my stories for my weekly Instagram Monochrome Monday round up!
MAKING TIME PRESSURE WORK FOR YOU! 👍 - If we ge MAKING TIME PRESSURE WORK FOR YOU! 👍-If we get in the habit of feeling chronically short of time the price can be high.  A 2008 survey found that only 6% of respondents who identified ‘as busy’ cut back on time at work, while 57% cut back on hobbies and free time and 30% on family time.  Those irreplaceable things that restore us and make time feel full and rewarding. That time that gives us our energy, our ideas and our happiness. 😊  I’m not sure why I was surprised with these numbers given that I am totally guilty of giving up my own time in favour of working but working does make me happy so it’s not all bad, right?  I was talking in @southwoodsocialhub facebook group last night about this very subject. Finding that work/life balance and how I manage it. The point is I don’t, it’s just life for me, it’s fully integrated because I love what I do, it’s exciting. @hayleysouthwood called it ‘Flow’ which I love. 🖤  How do you find you manage the juggle? Have you found that illusive work/life balance yet?  As I get older, I find I do need to carve out more moments to relax. I make sure I get lots of sleep, I make sure I take regular breaks throughout the day and Sundays really are my day of rest! As long as you make time to restore yourself this will give you energy and focus.  Here’s some tips to help make time pressure work for you from the book ‘ENJOY TIME’ by @catherine_blyth_is_on_time  1. Plan your schedule when you are relaxed and you’ll make better choices  2. Track your time, how much time do you spend with friends, family, hobbies or ‘me time’ versus working. Can you re tip the balance a little bit? Tracking your time can be so enlightening to see where you can make better choices. Experiment with your time. What happens if you finish work an hour earlier for a week or spend an extra 20mins over a family breakfast, does it make you less effective or productive?  3. Be mindful of time pressures. Why is there a deadline and who’s convenience is it serving?
MONOCHROME MONDAY🖤 We launched ‘Monochrome M MONOCHROME MONDAY🖤  We launched ‘Monochrome Monday’ a couple of weeks ago (with a break on Easter Monday!) and today we are back with more Monochrome Inspiration from Instagram accounts across the land.
We love black and white (can you tell?) 🙄  Black and white is a classic colour scheme and one that has always remained at the forefront of fashion and interiors. It’s sophisticated, stylish and timeless!  Keep an eye out as at mid-day for our next Monochrome Monday Round-Up. A collection of the best monochrome finds on Instagram. Anything from interiors to soap, trainers to packaging, we’ll be sharing it all.  Grab your lunch, check out our stories, be inspired & let us know what you think 🤔
It was with sadness I heard the news that Prince P It was with sadness I heard the news that Prince Philip had passed away today.  I immediately started to reminiscence about the time I met the Prince.  I was in my early teens Her Majesty The Queen and Prince Philip were visiting Canterbury, where I grew up.  @archbishops.memes was one of the local secondary schools chosen to line the streets and welcome the royal couple.  My headmaster had bought several beautiful bouquets of flowers for pupils to present to the queen. I sadly, was not one of those lucky kids!  I decided to take matters into my own hands. I took my loose change & put it together with whatever my bestie Victoria and my boyfriend John had. I think it amounted to the grand total just over £1.20! So I went into the local green grocers and bought one small bunch of Narcissus.  Yes, they did look a little pitiful compared to those florist produced bouquets but I was obviously very proud of myself when the prince spotted me waving them around and came over.  I asked him if he could give the flowers to the Queen and he replied “Why don’t you give them to her yourself” 😲  I took one look at the metal barrier between us & thought that’s not going to happen but before I knew it he’d just lifted me over the barrier (obviously I was a lot lighter in those days!). 😳  I was ushered to the end of a long line of brownies, guides, head boys and girls and prefects to give my flowers to the Queen. She got to me and asked me how I was and what school I was from. “What lovely flowers” she said and with that she was off.  Well I was on cloud nine! I was stopped by the local press, at that age I felt like a celebrity.  What an amazing man to give me that opportunity - RIP  My thoughts are with @theroyalfamily at this sad time.
ARE YOU A WINNER?🥳🥳🥳 - The planner survey ARE YOU A WINNER?🥳🥳🥳-The planner survey results are in!  Congratulations to Ramona Harries who’s won our Planner Survey Competition! 🙌🤩😁  If anyone know Ramona please tag her as I can’t get hold of her through email 😳  Ramona have won...  - NEW 2021 HELLO TIME Planner- To-Do List & Notepad- Diary Sticker Pack- x4 Pencil Pack- Handmade Pen Pot- Washi Tape Duo- x5 Pack of greeting cards  Huge thanks to Ramona and everyone who took time out of their day to complete our recent planner survey.  We had an amazing response and this will provide some much needed consumer insight in developing our next planner.  I’m over the moon to say, that the results have been breathtakingly positive - Phew! 😅
I’m looking forward to sharing some of the results on here over the coming weeks!
CREATIVE SPIN - Wow-what a quote! 
Does this res CREATIVE SPIN-Wow-what a quote!
Does this resonate with you?  It has struck a chord with me just lately, especially after spending the last two years working at the rate of knots to get HELLO TIME up and running. Sound familiar to you small business owners? 😳
This year, however, is a year of product development and innovation, and I know I desperately need to slow down to engage my creative side of the brain. 
I earn a living through my creativity, and yet over the last year, it's become a roller coaster of speed. I got my greetings cards out to market, made my website more responsive, improved my customer journey, developed my packaging, packed customer orders and tackled that never-ending to-do list! All this whilst keeping my design clients happy and helping them build their brands @aliliastudio 
Austin writes, "It's impossible to pay proper attention to your life if you are hurtling along at lightning speed. When your job is to see things other people don't, you have to slow down enough that you can actually look."
So it's back to the drawing board this year to give my creativity a chance to do what it does best and give it a breather! Ideas come alive when you are not anxious or stressed or burnt out. 
So this year I'm going to schedule days where I research, look at stimulus and let my mind run free and perhaps it won't be the most productive of days, but it will be the most rewarding.
What do you do to engage your creativity?

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YOU’LL FIND US HERE TOO...

BUYING TIME - NEW BLOG POST! - Whah! This one’ BUYING TIME - NEW BLOG POST! - Whah! This one’s been some time in the making. I’ve had the idea for a while of writing a blog using my small business network (you’ll like this @hollytucker )to provide amazing time saving tips but it has been a mission and I must say blogs take me ages to write! That’s why I draw for a living! ✏️  I thought what better way to help each other than to share how we all save a bit of time each day in a bid to get everything done. It doesn’t matter where we are in our business or careers, how successful we are or how many followers we have, none of us has the power to slow down time, but we can make the most of the time we are given. ⏰  How we manage our time has a significant impact on our lives and our success. From our morning routine to running errands to getting dinner on the table, we all need some inspiration. 🤩  So head to our blog, LINK IN MY BIO for your tips and my mine, 52 to fact, of our best time-saving tips to help you save some time every single day. From the simplest of small daily habits to tackling a busy workday, employ these time saving tips and you’ll complete everyday tasks in a fraction of the time!  Thank you to those who shared your ideas & tips I loved reading them all, especially one from @emmathemindsetcoach which involved a toilet & a toothbrush! I’ve tagged as many of you as I can here. And @samanthapearceisaacs who could literally write a book on the subject!  As a thank you I’ve added your name & website link in the blog 🥰
AND THE SURVEY SAID… - Oh my goodness I am gobsm AND THE SURVEY SAID…-Oh my goodness I am gobsmacked at the positivity that’s come back from our recent planner survey from you guys, our customers. 🤩  The responses are in and we are in the process of going through everything with a fine tooth comb but I wanted to share with you some of the top line results.  When asked…  Would you purchase the HELLO TIME Planner again?  An incredible 97% of you said yes you would. How amazing is that!!! 🙌  Surely I’m on to something here? So I think this is a sure sign I must carry on!? 🤔  I am so pleased this is the reaction. It means I can help more of you make the most of your time, manage the overwhelm and organise your day. Whoop Whoop.  I just need to get the message out to more people (I’m desperately on it!) and develop more time-gifting stationery (doing that as we speak!).  Thank you again to everyone that took the time to help me  with my survey and I look forward to sharing more findings next week!  PS. bit later today but check out my stories for my weekly Instagram Monochrome Monday round up!
MAKING TIME PRESSURE WORK FOR YOU! 👍 - If we ge MAKING TIME PRESSURE WORK FOR YOU! 👍-If we get in the habit of feeling chronically short of time the price can be high.  A 2008 survey found that only 6% of respondents who identified ‘as busy’ cut back on time at work, while 57% cut back on hobbies and free time and 30% on family time.  Those irreplaceable things that restore us and make time feel full and rewarding. That time that gives us our energy, our ideas and our happiness. 😊  I’m not sure why I was surprised with these numbers given that I am totally guilty of giving up my own time in favour of working but working does make me happy so it’s not all bad, right?  I was talking in @southwoodsocialhub facebook group last night about this very subject. Finding that work/life balance and how I manage it. The point is I don’t, it’s just life for me, it’s fully integrated because I love what I do, it’s exciting. @hayleysouthwood called it ‘Flow’ which I love. 🖤  How do you find you manage the juggle? Have you found that illusive work/life balance yet?  As I get older, I find I do need to carve out more moments to relax. I make sure I get lots of sleep, I make sure I take regular breaks throughout the day and Sundays really are my day of rest! As long as you make time to restore yourself this will give you energy and focus.  Here’s some tips to help make time pressure work for you from the book ‘ENJOY TIME’ by @catherine_blyth_is_on_time  1. Plan your schedule when you are relaxed and you’ll make better choices  2. Track your time, how much time do you spend with friends, family, hobbies or ‘me time’ versus working. Can you re tip the balance a little bit? Tracking your time can be so enlightening to see where you can make better choices. Experiment with your time. What happens if you finish work an hour earlier for a week or spend an extra 20mins over a family breakfast, does it make you less effective or productive?  3. Be mindful of time pressures. Why is there a deadline and who’s convenience is it serving?
MONOCHROME MONDAY🖤 We launched ‘Monochrome M MONOCHROME MONDAY🖤  We launched ‘Monochrome Monday’ a couple of weeks ago (with a break on Easter Monday!) and today we are back with more Monochrome Inspiration from Instagram accounts across the land.
We love black and white (can you tell?) 🙄  Black and white is a classic colour scheme and one that has always remained at the forefront of fashion and interiors. It’s sophisticated, stylish and timeless!  Keep an eye out as at mid-day for our next Monochrome Monday Round-Up. A collection of the best monochrome finds on Instagram. Anything from interiors to soap, trainers to packaging, we’ll be sharing it all.  Grab your lunch, check out our stories, be inspired & let us know what you think 🤔
It was with sadness I heard the news that Prince P It was with sadness I heard the news that Prince Philip had passed away today.  I immediately started to reminiscence about the time I met the Prince.  I was in my early teens Her Majesty The Queen and Prince Philip were visiting Canterbury, where I grew up.  @archbishops.memes was one of the local secondary schools chosen to line the streets and welcome the royal couple.  My headmaster had bought several beautiful bouquets of flowers for pupils to present to the queen. I sadly, was not one of those lucky kids!  I decided to take matters into my own hands. I took my loose change & put it together with whatever my bestie Victoria and my boyfriend John had. I think it amounted to the grand total just over £1.20! So I went into the local green grocers and bought one small bunch of Narcissus.  Yes, they did look a little pitiful compared to those florist produced bouquets but I was obviously very proud of myself when the prince spotted me waving them around and came over.  I asked him if he could give the flowers to the Queen and he replied “Why don’t you give them to her yourself” 😲  I took one look at the metal barrier between us & thought that’s not going to happen but before I knew it he’d just lifted me over the barrier (obviously I was a lot lighter in those days!). 😳  I was ushered to the end of a long line of brownies, guides, head boys and girls and prefects to give my flowers to the Queen. She got to me and asked me how I was and what school I was from. “What lovely flowers” she said and with that she was off.  Well I was on cloud nine! I was stopped by the local press, at that age I felt like a celebrity.  What an amazing man to give me that opportunity - RIP  My thoughts are with @theroyalfamily at this sad time.
ARE YOU A WINNER?🥳🥳🥳 - The planner survey ARE YOU A WINNER?🥳🥳🥳-The planner survey results are in!  Congratulations to Ramona Harries who’s won our Planner Survey Competition! 🙌🤩😁  If anyone know Ramona please tag her as I can’t get hold of her through email 😳  Ramona have won...  - NEW 2021 HELLO TIME Planner- To-Do List & Notepad- Diary Sticker Pack- x4 Pencil Pack- Handmade Pen Pot- Washi Tape Duo- x5 Pack of greeting cards  Huge thanks to Ramona and everyone who took time out of their day to complete our recent planner survey.  We had an amazing response and this will provide some much needed consumer insight in developing our next planner.  I’m over the moon to say, that the results have been breathtakingly positive - Phew! 😅
I’m looking forward to sharing some of the results on here over the coming weeks!
CREATIVE SPIN - Wow-what a quote! 
Does this res CREATIVE SPIN-Wow-what a quote!
Does this resonate with you?  It has struck a chord with me just lately, especially after spending the last two years working at the rate of knots to get HELLO TIME up and running. Sound familiar to you small business owners? 😳
This year, however, is a year of product development and innovation, and I know I desperately need to slow down to engage my creative side of the brain. 
I earn a living through my creativity, and yet over the last year, it's become a roller coaster of speed. I got my greetings cards out to market, made my website more responsive, improved my customer journey, developed my packaging, packed customer orders and tackled that never-ending to-do list! All this whilst keeping my design clients happy and helping them build their brands @aliliastudio 
Austin writes, "It's impossible to pay proper attention to your life if you are hurtling along at lightning speed. When your job is to see things other people don't, you have to slow down enough that you can actually look."
So it's back to the drawing board this year to give my creativity a chance to do what it does best and give it a breather! Ideas come alive when you are not anxious or stressed or burnt out. 
So this year I'm going to schedule days where I research, look at stimulus and let my mind run free and perhaps it won't be the most productive of days, but it will be the most rewarding.
What do you do to engage your creativity?
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