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time poor

Top 10 time-efficient tips to increase productivity, effortlessly

time-efficient

If you’re looking for the best tips to help get those all-important tasks done, here’s my top 10 that offer you a time-efficient way of helping with every aspect of your time management.

Start putting these 10 time-efficient tips into practice and you’ll conquer time management soon before long.

Make it a priority today and start and use your time wisely.

What we'll be covering

  • 1 01 – Track time
  • 2 02 – Make time
    • 2.1 Get time-efficient with Attention Management
  • 3 03 – Behind Time
    • 3.1 When to respond to emails?
    • 3.2 Note it down
  • 4 04 – Downtime
  • 5 05 – Take time
  • 6 06 – Time out
  • 7 07 – No time
  • 8 08 – Right time
  • 9 09 – Own time
  • 10 10 – Time of your life

01 – Track time

Make a record of all your appointments, calls, meetings, conversations and activities for a week. Evaluate how much time you’re spending making the things you want to happen, happen, and how much time you’re wasting on unproductive activities and even negative thoughts.

Why don’t you keep a timesheet?
I keep a timesheet every week that helps me identify my billable hours versus ‘admin’. You’ll be surprised where the time goes!

02 – Make time

I find under committing my diary and leaving gaps in my week gives me space for the unexpected, and it really helps with overwhelm.

Get time-efficient with Attention Management

Also, there’s a simple, but effective technique called Attention Management that will help you focus on the things that really matter when they matter – talk about being time-efficient! In another blog, I talk about how you can make master prioritizing tasks and time management through the use of this technique.

attention management
The Three Types of Attention | Prioritizing Tasks and Time Management Blog

03 – Behind Time

The worst thing you can do is go straight into your email first thing in the morning. If you do this, it means you’re prioritising others tasks over your own set for the day. It can feel quite overwhelming too as you are adding more to your to-do list before you’ve had a chance to get anything you’d planned ticked off your list.

When to respond to emails?

You can easily spend the day firefighting and responding to issues and emails. Have you ever got to the end of your day and realise you still haven’t done anything you had on your list?

Note it down

To help, you need to be a bit more disciplined with your time. It’s best to schedule chunks of email time if you can, so you cut down the distractions. 

Another good tip is to put ideas, reminders, and general ‘stuff’ that pops into your head throughout the day down on a desk pad. Doing this stops it distracting you further. It gets all the noise out of your head and allows you to deal with them at another time when it’s more convenient for you.

04 – Downtime

Leave a little room in your schedule for emergencies, the unexpected, or a bit of fun with your team. Go outside, get some fresh air; this will increase your productivity, and make you far much time-efficient on your return. All work and no play is no plan!

05 – Take time

Use the first 20 minutes of your day apart from drinking your cuppa to plan it out or even better, do it the night before. You can hit the ground running when you get back to your desk the following morning. Doing this helps you clear your head and unwind for the evening, safe in the knowledge you are all set the next day.

I find batching up similar tasks, and doing them in one go helps save time too. Try responding to your emails or calls in one go.

06 – Time out

If you are easily distracted, how about trying short bursts of time. Try 25mins then a 5 min break or 60 mins and a 5 min break. Breaking the whole day into smaller chunks or more significant tasks into bite-size pieces of work offer comfort and help with distraction and overwhelm. I used to sit at my desk for hours on end, and it’s not good for you, now I regularly take a bit of time out throughout the day to stretch and get away from work. It will help with productivity, trust me.

07 – No time

Come to terms with the fact you will never get everything done, that’s not the game anymore. Get the most important stuff done and lower your expectations. Be selective about what you say yes to, and don’t bite off more than you can chew (easier said than done I know!). Sometimes the most difficult task to do each day is to figure out what you’re not going to do!

08 – Right time

Don’t just answer the phone because it rings, or open an email because it arrives unless it’s more important than what you are doing. Your phone does have an off switch, you can quit your email program, and you don’t be afraid to stick a ‘Do Not Disturb‘ sign above your desk (even if you work at home!). Schedule some time to chat, check your messages, or get back to people. But don’t be afraid to go dark, turn off your internet. Your time and attention are precious, protect your attention.

time-efficient on mobile

09 – Own time

Use social media when you’re relaxing, not working (unless you work in social media, of course!). Do you really need to watch that video right now? It’ll be just as cute or funny with a glass of wine later!

10 – Time of your life

80% of your results are likely to come from around 20% of your efforts

The Pareto Principle

You can never get everything done. No-one can. Bear in mind the 80/20 rule – 80% of your results are likely to come from around 20% of your efforts (activities, tasks, meetings, chats). You just need to work out which 20% to do (odds are you already know!).

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I posted these tips last week, so if you’ve seen I posted these tips last week, so if you’ve seen them excuse the repetition...for those that didn’t - TA DAH!!! 🙌-I deleted the original post because the design of the post was bugging me it didn’t look ‘on brand’ and feel like us. Even though I was using my fonts & colours the balance of how I used them didn’t look like us!-So it was back to the drawing board to be ‘more HELLO TIME’. -I wanted to share this little marketing mishap with you to say it’s ok to just delete it and re do it if you feel it’s not right. Your posts need to be recognised as you when your audience is scrolling.  It’s no different to traditional advertising. You are up against so many other messages you need to show up looking like you so your audience know it’s you & will stop & look!-Just shows even designers who bang on about brands being consistent 🙄 need to be pulled back in line to stay consistent, I just got a bit excited!!! I can well imagine you can easily do the same in apps like Canva  so be mindful you don’t get too distracted by all the amazing designs and own your own x
We’ve been busy today working on a new collectio We’ve been busy today working on a new collection of cards... can you guess what they might be celebrating? -We are here to help you manage your time but to also celebrate special times. Can’t wait to show you next week 🖤
In the early 2000s, Starbucks was expanding like c In the early 2000s, Starbucks was expanding like crazy, both in terms of locations and their product offerings. While the chain had built up a loyal following of coffee fans through recreating a neighborhood coffeehouse vibe, Starbucks' quality of service couldn't keep up with its rapid expansion.  What's more, by investing in non-coffee-related products -- most notably, music -- Starbucks was diluting its brand. In the eyes of the public, Starbucks was abandoning its local coffeehouse roots and turning into a cold, calculating corporation.  By 2008, driven in part by the financial collapse, Starbucks was in dire straits -- its stock price shriveling. Some analysts predicted that the coffee juggernaut would fade away into obscurity. In an effort to stay afloat, the once seemingly unstoppable coffee chain ended up closing more than 900 of its stores, laying off a huge chunk of its workforce in the process.  At a time when cash-strapped Americans were viewing coffee more and more as a commodity, and increasingly turning to cheaper alternatives (e.g., McDonald's), Starbucks needed a new game plan. They needed to convince folks that Starbucks was worth the extra cost.  So Starbucks teamed up with ad agency BBDO to launch the multi-million dollar "Coffee value and values" campaign -- the largest marketing campaign in Starbucks' history. The campaign made Starbucks coffee the star of the show once again.  Thanks in part to this massive campaign that focused on the quality of its core product, coffee, Starbucks was able to reinvigorate its brand as well as its business. In 2019, the company reported more than $26 billion in annual revenue.  So this tells us just how important BRAND is to a business & that your customers won’t always give you the permission to stray into areas that take your eye off the ball and the core purpose of your company.  It also tells us to ‘keep going’  as my friend Hayley @southwoodsocialhub recently posted.  If you want it enough you can come back from anything 👊🏼 keep going you gorgeous lot!  Source: @hubspot
Well what a year 2020 was, not only for the flamin Well what a year 2020 was, not only for the flaming obvious but because our planners were a sell out!-You guys took a leap of faith & tried the HELLO TIME planner for the first time & some of you are on their third copy which is bloody incredible. There are really no words for how grateful I am but also how excited I am that you’ll be able to get organised, find more focus & become more productive as I did when I started using it.-Many of you have messaged me who didn’t get chance to purchase a copy or have just discovered us for availability.-Our second edition is out in the summer. It will have all the same features & design style but they’ll be some updates.-These will be available for pre-order later this year but if you want to us to contact you as soon as they are available then just comment below or send us a DM & we will pop you on our waiting list.
Thank you to everyone for your greeting card order Thank you to everyone for your greeting card orders. You are keeping us busy which we are super grateful for 😃 @notonthehighstreet -It’s the last week of our sale so we thought we’d share the cards included.-Got a girlfriend who’s had to sadly postpone her wedding, missing a friend or family member & it’s their birthday or need to get a card sent direct to save time. We can help!
First things first, keep up the excellent work. It First things first, keep up the excellent work. It’s been really tough to make that transition from the company office to the home office & now we are back again! 🙄  That commute, that buzzy office atmosphere, the kitchen banter and the stationery cupboard on tap, we know you're missing it all. I really miss the design agency stationery cupboard 🤣  Hang on in there; I've been working from home for 10 years now, so I'm used to it, but I remember all too clearly how it felt when I left an agency office full of creativity, talented people and company all day long to work, for myself, at home.  When I worked from home at first, it was surreal, unprecedented, lonely and strange so I can relate to how you will be feeling. Throw into the mix, your spouse and children in the house. The stress of not being able to go out and voila, the feelings are 100% compounded.  To help,  I’ve put together a blog post with lots of tips, that on reflection have helped me along the way - LINK IN BIO  Thank you Kirsty @rebuildagram for the carousel tips! Marvellous idea 🥰
Tackling to-do’s...want to know how to manage th Tackling to-do’s...want to know how to manage that never ending list & make them work better for you?-Check out episode 3 IGTV directly below for tips and ideas on how to manage all those tasks to keep you on top of 😳 your game and in control of your time.-I hate ticking off things in my to - do list...said no-one ever 🤣

Be In The Know

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PLUS 10% off your first order when you sign up.

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PLUS 10% off your first order.

I posted these tips last week, so if you’ve seen I posted these tips last week, so if you’ve seen them excuse the repetition...for those that didn’t - TA DAH!!! 🙌-I deleted the original post because the design of the post was bugging me it didn’t look ‘on brand’ and feel like us. Even though I was using my fonts & colours the balance of how I used them didn’t look like us!-So it was back to the drawing board to be ‘more HELLO TIME’. -I wanted to share this little marketing mishap with you to say it’s ok to just delete it and re do it if you feel it’s not right. Your posts need to be recognised as you when your audience is scrolling.  It’s no different to traditional advertising. You are up against so many other messages you need to show up looking like you so your audience know it’s you & will stop & look!-Just shows even designers who bang on about brands being consistent 🙄 need to be pulled back in line to stay consistent, I just got a bit excited!!! I can well imagine you can easily do the same in apps like Canva  so be mindful you don’t get too distracted by all the amazing designs and own your own x
We’ve been busy today working on a new collectio We’ve been busy today working on a new collection of cards... can you guess what they might be celebrating? -We are here to help you manage your time but to also celebrate special times. Can’t wait to show you next week 🖤
In the early 2000s, Starbucks was expanding like c In the early 2000s, Starbucks was expanding like crazy, both in terms of locations and their product offerings. While the chain had built up a loyal following of coffee fans through recreating a neighborhood coffeehouse vibe, Starbucks' quality of service couldn't keep up with its rapid expansion.  What's more, by investing in non-coffee-related products -- most notably, music -- Starbucks was diluting its brand. In the eyes of the public, Starbucks was abandoning its local coffeehouse roots and turning into a cold, calculating corporation.  By 2008, driven in part by the financial collapse, Starbucks was in dire straits -- its stock price shriveling. Some analysts predicted that the coffee juggernaut would fade away into obscurity. In an effort to stay afloat, the once seemingly unstoppable coffee chain ended up closing more than 900 of its stores, laying off a huge chunk of its workforce in the process.  At a time when cash-strapped Americans were viewing coffee more and more as a commodity, and increasingly turning to cheaper alternatives (e.g., McDonald's), Starbucks needed a new game plan. They needed to convince folks that Starbucks was worth the extra cost.  So Starbucks teamed up with ad agency BBDO to launch the multi-million dollar "Coffee value and values" campaign -- the largest marketing campaign in Starbucks' history. The campaign made Starbucks coffee the star of the show once again.  Thanks in part to this massive campaign that focused on the quality of its core product, coffee, Starbucks was able to reinvigorate its brand as well as its business. In 2019, the company reported more than $26 billion in annual revenue.  So this tells us just how important BRAND is to a business & that your customers won’t always give you the permission to stray into areas that take your eye off the ball and the core purpose of your company.  It also tells us to ‘keep going’  as my friend Hayley @southwoodsocialhub recently posted.  If you want it enough you can come back from anything 👊🏼 keep going you gorgeous lot!  Source: @hubspot
Well what a year 2020 was, not only for the flamin Well what a year 2020 was, not only for the flaming obvious but because our planners were a sell out!-You guys took a leap of faith & tried the HELLO TIME planner for the first time & some of you are on their third copy which is bloody incredible. There are really no words for how grateful I am but also how excited I am that you’ll be able to get organised, find more focus & become more productive as I did when I started using it.-Many of you have messaged me who didn’t get chance to purchase a copy or have just discovered us for availability.-Our second edition is out in the summer. It will have all the same features & design style but they’ll be some updates.-These will be available for pre-order later this year but if you want to us to contact you as soon as they are available then just comment below or send us a DM & we will pop you on our waiting list.
Thank you to everyone for your greeting card order Thank you to everyone for your greeting card orders. You are keeping us busy which we are super grateful for 😃 @notonthehighstreet -It’s the last week of our sale so we thought we’d share the cards included.-Got a girlfriend who’s had to sadly postpone her wedding, missing a friend or family member & it’s their birthday or need to get a card sent direct to save time. We can help!
First things first, keep up the excellent work. It First things first, keep up the excellent work. It’s been really tough to make that transition from the company office to the home office & now we are back again! 🙄  That commute, that buzzy office atmosphere, the kitchen banter and the stationery cupboard on tap, we know you're missing it all. I really miss the design agency stationery cupboard 🤣  Hang on in there; I've been working from home for 10 years now, so I'm used to it, but I remember all too clearly how it felt when I left an agency office full of creativity, talented people and company all day long to work, for myself, at home.  When I worked from home at first, it was surreal, unprecedented, lonely and strange so I can relate to how you will be feeling. Throw into the mix, your spouse and children in the house. The stress of not being able to go out and voila, the feelings are 100% compounded.  To help,  I’ve put together a blog post with lots of tips, that on reflection have helped me along the way - LINK IN BIO  Thank you Kirsty @rebuildagram for the carousel tips! Marvellous idea 🥰
Tackling to-do’s...want to know how to manage th Tackling to-do’s...want to know how to manage that never ending list & make them work better for you?-Check out episode 3 IGTV directly below for tips and ideas on how to manage all those tasks to keep you on top of 😳 your game and in control of your time.-I hate ticking off things in my to - do list...said no-one ever 🤣
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